Tips To Organize Paperwork In Your Office Space

Business Blog

Keep paperwork in your business' office organized with the following tips. As a result, you may be able to complete job duties in a timely manner without needing to search frantically for specific documents or be at risk of losing items that are important.

Incoming And Outgoing Trays

Set up two trays, one for incoming mail or vendor slips that haven't been read or recorded yet and one for mail that needs to be sent to the post office or business receipts that need to be handed to customers when they stop by your business. Label the trays with adhesive labels that have bold lettering displayed across them.

Get into the habit of sorting items on a daily basis so that you do not accumulate an overabundance of paperwork to sort through. Attempt to empty both trays by the end of each day so that you will be faced with a clean slate the following day.

Accordion Style File Folders

Buy several accordion style file folders to store old documents. Purchase alphabet letters and place one on each folder so that you can keep documents in order. Place papers inside of each folder, basing where they go upon the name of a specific customer, client, company, or vendor. If you need to locate items in the future, you will be able to put your eyes on them quickly. Accordion style file folders will fit into a filing cabinet that contains a metal frame or a large storage bin with ease.

Master List Of Where Contents Are Stored

If you own several filing cabinets or storage bins that contain documents, creating a master list of the location of specific items may be helpful. Type and print the list of information and have it laminated. Hang the list from a wall that is located near the area in your office where you complete most of your work each day.

Make additional lists that have information about specific vendors or customers, including their phone numbers and addresses. If this information is right at your fingertips, you won't have to dig through piles of paperwork to find the key pieces of information that you need. 

Once you get used to the way that your office is set up and practice the same routine each day, you may not become frazzled or be at risk of misplacing important information that is needed to complete work responsibilities on time. If reorganizing your office helps less than you hoped, it might be time to look for a new, larger space. Contact a company like Pacific Workplaces for more information.


22 April 2016

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